Applying for a passport in India can be a straightforward process — until you encounter complications like having a single name with no surname. For individuals with a mononymous identity, it’s essential to understand how to correctly fill out the passport application form to avoid rejections, delays, or future legal issues. This guide will walk you through every step of the process to ensure your passport application is accepted without hiccups.
Understanding the Issue of a Single Name in Passport Applications
In India, passport application forms have two primary fields for the applicant’s name:
- Given Name
- Surname
Most people fill both fields without issue. However, applicants with only one name (i.e., no first name or no last name) may face system errors or rejection. The Passport Seva system requires both fields to be filled — leaving either blank can be problematic.
What Is Considered a Single Name?
A single name refers to individuals who have only one legal name and no other part to it. This is common in several communities and regions in India and abroad, especially where traditional or cultural naming practices don’t follow the first name-last name format.
Examples:
- If your name is Rajni and you have no surname.
- If your legal name is Prem with no family name mentioned in legal documents.
Passport Seva Guidelines for Applicants with a Single Name
As per the latest instructions by the Ministry of External Affairs (MEA), Government of India, applicants with a single name must:
- Fill the Given Name field with your full single name.
- Enter “XXX” in the Surname field.
This approach ensures the application gets processed by the Passport Seva system and complies with its technical requirements.
Important Note
Entering “XXX” is not optional; it’s mandatory if you do not have a surname. Leaving the surname field blank will result in application rejection.
Step-by-Step Guide: How to Fill Passport Application Form with a Single Name
Follow these exact steps when filling out your passport application online or offline:
Step 1: Visit Passport Seva Portal
Go to the official website: passportindia.gov.in
Create a login ID if you don’t already have one.
Step 2: Select ‘Apply for Fresh Passport’ or ‘Reissue Passport’
Choose the relevant option based on whether you are applying for the first time or reapplying.
Step 3: Fill in Applicant Details
Under Personal Particulars:
- Given Name: Enter your full single name (e.g., “Lakshmi”).
- Surname: Enter “XXX”.
Step 4: Verify Your Name Matches Supporting Documents
Make sure the single name you enter in the form exactly matches your Aadhaar Card, PAN Card, or other ID proofs. Any variation can lead to rejection or need for re-submission.
Documents Required for Single Name Applicants
Even if you have a single name, you must provide valid and matching documents to prove identity, date of birth, and address. Required documents typically include:
- Aadhaar Card – Should reflect your full single name
- Voter ID / PAN Card / Driving License – Ensure consistency in name
- Birth Certificate / 10th or 12th Marksheet – For date of birth
- Proof of Address – Utility bill, bank statement, etc.
- Annexure “E” (Affidavit for Change of Name / Single Name) – Not always required but advisable
What Happens After You Submit the Application?
Once submitted, you’ll:
- Receive an appointment date for document verification.
- Visit the Passport Seva Kendra (PSK) or Regional Passport Office (RPO).
- Biometric data will be collected.
- Documents will be reviewed by officials.
If the name fields are filled correctly (Given Name = your actual name, Surname = XXX), the application will proceed smoothly.
What Will Appear on Your Passport?
If you apply using the “XXX” method:
- Your passport will display your name in the following format: Given Name: Your full name
Surname: XXX
In practice, this may cause complications with some international visa systems or airline booking platforms, which expect a two-part name.
Is It Advisable to Add a Surname Legally?
Many applicants with single names opt to add a surname officially before applying for a passport. You can do this by:
- Filing an affidavit for change of name.
- Publishing your new full name in two newspapers.
- Updating ID documents accordingly.
Once this is done, you can apply with a proper Given Name and Surname, avoiding “XXX” and making international travel smoother.
Potential Issues with “XXX” in Surname
Here are some real-world problems users have encountered:
- Visa Denials: Some embassies do not accept passports with “XXX” in the surname field.
- Flight Bookings: Airline systems may not recognize or allow the “XXX” format.
- Online Forms: Many global websites require both a first and last name.
To prevent these issues, consider legally adding a surname, even if it’s derived from your father’s, mother’s, or village name.
Can I Leave the Surname Field Blank Instead of Using “XXX”?
No. The system will not accept a blank surname field. You must use “XXX” if you genuinely have a single name.
Leaving it blank will result in:
- Form submission errors
- Rejection at Passport Seva Kendra
- Processing delays
Is the “XXX” Entry Acceptable Globally?
Not always. Some countries may not accept “XXX” as a valid surname and may ask for clarification, extra documentation, or even deny a visa. This includes:
- USA
- UK
- Canada
- Australia
These countries expect a structured name format. In such cases, travelers may be advised to legally adopt a surname before applying for international visas.
Conclusion
Filling a passport application with a single name in India is not as complex as it may seem, but it does require following the correct procedure meticulously. The rule of entering your actual name in the Given Name field and “XXX” in the Surname field is crucial to ensuring smooth processing.
If you plan to travel abroad, particularly to countries with strict naming conventions, it may be wise to consider adding a surname officially before applying for your passport.
We at Online Passport Agents provide professional passport and visa services across India. Our team offers dedicated 24*7 support with fast, reliable, and accurate assistance for all your documentation and processing needs.